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Virtual Coffee Maintainers

The Virtual Coffee Maintainers work collaboratively to support the community, ensure its smooth operation, and create a positive and engaging environment. Each maintainer brings unique expertise to their role, with responsibilities tailored to meet the diverse needs of the community. Together, the Maintainers ensure Virtual Coffee thrives as a space for connection, learning, and growth.

Organizational Maintainers​

Organizational (Org) Maintainers are partners of VirtualCoffeeIO, LTD, dedicated to providing overall guidance, structure, and support for the entire community.

Responsibilities:

  • Maintain community and documentation standards.
  • Make organization-wide decisions and ensure alignment with Virtual Coffee’s long-term mission and vision.
  • Empower Community Maintainers with the necessary tools, resources, and mentorship to help ensure the community's success and growth.

Community Maintainers​

Community Maintainers are volunteer leaders within specific areas of the community. They support members, facilitate initiatives, and contribute to creating a welcoming, growth-focused environment. These maintainers are aligned with Virtual Coffee’s mission and values, actively involved in programs and events, and committed to fostering a kind and inclusive space.

The following describes each Community Maintainer at Virtual Coffee and outlines their responsibilities:

Weekly Events Maintainer - Meg Gutshall​

The Weekly Events Maintainer organizes and manages the rhythm of Virtual Coffee's bi-weekly Coffee sessions and other regular events, keeping the community connected and engaged.

Responsibilities:

  • Coordinate and facilitate bi-weekly Coffee sessions.
  • Manage logistics for Coffee sessions, such as scheduling and communication.
  • Monitor and support Coffee Table Groups to foster small-group interactions.
  • Ensure consistent community engagement through regular events.
  • Track attendance and engagement patterns to guide future planning.
  • Provide onboarding support to new members participating in events.

Special Events Maintainer - BekahHW​

The Special Events Maintainer focuses on creating opportunities for learning, sharing, and celebrating through one-off events and monthly initiatives.

Responsibilities:

  • Organize and host monthly Lunch & Learn sessions.
  • Coordinate Lightning Talks and speaker presentations.
  • Manage community-wide initiatives like Hacktoberfest.
  • Oversee and facilitate monthly challenges.
  • Plan and execute special community initiatives.
  • Coordinate with guest speakers and presenters for events.

Community Health Maintainer - Kirk Shillingford​

The Community Health Maintainer cultivates a positive, inclusive, and supportive environment for all community members. This role ensures the emotional and relational well-being of the community.

Responsibilities:

  • Monitor community interactions and address negative behavior or conflicts.
  • Develop and enforce community guidelines and the code of conduct.
  • Collect feedback from members to continuously improve the community experience.
  • Work with moderators to resolve community-related issues.
  • Design and refine onboarding plans to welcome new members effectively.

Technology Support Maintainer - Dan Ott​

The Technology Support Maintainer ensures that the community’s digital platforms and tools function smoothly and securely, providing the technological backbone for our operations.

Responsibilities:

  • Oversee and maintain the community’s website, communication tools, and other digital platforms.
  • Ensure the security and stability of technology resources.
  • Research, recommend, and implement new technologies or features to enhance community engagement.
  • Provide technical support to community members and maintainers.
  • Collaborate with other maintainers to integrate technology into community initiatives and projects.
note

Virtual Coffee aims to create a healthy environment for the entire community, including the Community Maintainers. It’s perfectly acceptable to take a leave of absence or step down from the position, as life circumstances can change, and this role is volunteer-based. Virtual Coffee encourages open communication with administrators and promotes thoughtful self-evaluation.