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Virtual Coffee Team Leads and Coordinators

All Team Leads​

Maintainers rely on Team Leads to be champions of Virtual Coffee - to help further VC's goals and to help improve VC for everyone. Team Leads are responsible for implementing and overseeing documented Virtual Coffee processes for a particular project. The role will vary for each project, but project leads are expected to:

  • Adhere to the mission and Code of Conduct of Virtual Coffee
  • Treat members with respect at all times
  • Maintain clear communication with VC Maintainers
  • Communicate needs to Maintainers - let them know if there are tools or resources that would ease any pain points
  • Maintains clear paths of communication with team members and stays up to date on discussions
  • Checks in with team members to ensure support and to provide frequent opportunities for feedback
  • Help facilitate project by identifying and working with other members interested in the project
  • Coordinate with team members in completing tasks
  • Assist in or take responsibility for organizing, planning, and directing the completion of the project
  • Take notes and track progress
  • Apply the documented processes for various tasks
  • Suggest changes to the documented processes if needed

Specific Team Lead responsibilities​

AV Team​

  • Track and manage post-production tasks for events
  • Coordinate with team members in completing tasks
  • Assist with managing and moderating the YouTube Channel

Monthly Challenge​

  • Create or update documentation for challenges
  • Evaluate the success of the challenge when it's completed and note any changes that need to be made
  • Facilitate planning and/or organizing the next month's challenge
  • Identify facilitators for each month (2/challenge is recommended)
  • Get the documentation for the challenge in this repo and the site docs on the VCIO site by the first Monday of the month.
  • Coordinate with team members and reply to communication in a timely manner

Lightning Talks​

  • Coordinate with team members and reply to communication in a timely manner
  • Create or update documentation
  • Facilitate planning and/or organizing
  • Check-in with team members to support them and ensure things are on schedule
  • Communicate with AV Team Lead for support

Documentation Team Lead​

  • Create/Maintain a list of VC properties that are documented, need to be documented, and/or can be improved
  • Update or identify VC member who can update VC documentation as needed
  • Create issues on VC repos for documentation issues
  • Identify documentation projects that can be collaborated on by VC members

Coffee Table Groups Coordinator​

  • Maintain a list of all Coffee Table Groups
  • Add new groups when a form submission is received
  • Support Coffee Table Group Leaders